Hands up if you’re a small business owner. In 2009, an estimated 202,818 small businesses operated within Western Australia alone. This number rises by more than 25,000 every year. Now, how many of you need access to the internet, documents, reports, and email? At least 98% of small business owners require computers and technology to operate in a competitive environment. For the final question; how many of you want high availability of online tools, comprehensive security and a no IT hassles?
Complex Web of Documents
Sure a lot of hands were raised but presumably a lot of small business owners don’t know how to go about setting up an IT management system or whether it is even a viable solution to implement. Here’s a quick scenario:
You are running a small business and have over 200 clients (some may even have over 2000 clients). All their details are stored on printed pieces of paper and filed in a storage cabinet. You might have company newsletters, reports, policies and procedures, tenders, proposals and a host of other communicative documents stored on your hard drive with CDs, DVDs and papers locked up in filing cabinets. Maybe you need to communicate with clients’ interstate or overseas and a tonne of emails are sent back and forth.
Somehow you need to track the progress of these emails while still maintaining access to sensitive data. Let’s skip all of the other important aspects of running a business and let’s just imagine the worst has happened. A flood/ huge fire/gas blast/earthquake (you get the idea) hits your office and everything is lost. This would leave you in quite a predicament wouldn’t it?
BPOS: Cloud Computing for Small Business
One cost-effective solution is suitable for even the smallest businesses wanting better collaboration, communication and a backup storage system. That solution can be found in Microsoft Business Productivity Online Services (BPOS). Combining the benefits of SharePoint with the convenience of Cloud Computing, BPOS provides a bundled package to deliver hosted communication and collaboration tools, making it easier to share data in-house and abroad, communicate more successfully and improve the efficiency of your business operation.
Each package includes the following:
- Exchange Online
- SharePoint Online
- Office Communications Online
- Office Live Meeting
The benefit of the Clayko BPOS is that you receive the advantages of BPOS while only paying for the suites you need. Below are just some of the benefits:
- Storage is in the “cloud” no need to store locally
- Protection and preservation of email through improved security
- Centralised resources and workflow
- “From anywhere” access
- Web conferencing
- IM and presence awareness
- Real time meetings with clients
- Virtual training
- Video conferencing and recordings
- Collaborate with team members
- Manage content and workflow
- Secured centralized location
- Backup of documents
If you’d like to protect your data, gain the ability to collaborate and share your data and reduce the amount of time and expense dedicated to IT, contact us for more information on how Clayko can support your business. If you’ve got two employees or 2,000, we can help you improve the way you manage your documents.
How are your critical documents stored and managed?